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  • Writer's pictureRoger Reed

Unlocking the Secrets: Maximizing Your Business Travel Deductions

Business travel can be exciting, but figuring out how to properly claim tax write-offs for travel expenses may seem like a daunting task. Fear not, as the IRS has valuable information that can help all business travelers maximize their deductions. In this article, we'll go over some tax details that every business traveler should be aware of in order to properly claim their deductions.



From understanding what qualifies as "traveling away from home" to knowing what expenses are considered "ordinary and necessary," we'll provide a comprehensive guide to ensure you're up-to-date with the latest IRS rules. Did you know that employers can deduct travel expenses paid or incurred during a temporary work assignment if it does not exceed one year? Or that self-employed individuals and farmers have their own specific schedules for claiming travel deductions?


But wait, there's more! We'll also cover travel deductions for National Guard or military reserve servicemembers, as well as the importance of keeping well-organized records. With a little bit of knowledge and preparation, you can easily navigate the world of business travel deductions.


So sit back, relax, and enjoy our professional and enjoyable guide to maximizing your business travel deductions. Let's get started!


Here are some tax details all business travelers should know Business travel deductions are available when employees must travel away from their tax home or main place of work for business reasons. A taxpayer is traveling away from home if they are away for longer than an ordinary day’s work and they need to sleep to meet the demands of their work while away.


Travel expenses must be ordinary and necessary. They can't be lavish, extravagant or for personal purposes.

Employers can deduct travel expenses paid or incurred during a temporary work assignment if the assignment length does not exceed one year.


Travel expenses for conventions are deductible if attendance benefits the business. There are special rules for conventions held outside North America.


Deductible travel expenses include:

  • Travel by airplane, train, bus or car between your home and your business destination.

  • Fares for taxis or other types of transportation between an airport or train station and a hotel, or from a hotel to a work location.

  • Shipping of baggage and sample or display material between regular and temporary work locations.

  • Using a personally owned car for business.

  • Lodging and meals.

  • Dry cleaning and laundry.

  • Business calls and communication.

  • Tips paid for services related to any of these expenses.

  • Other similar ordinary and necessary expenses related to the business travel.

Self-employed individuals or farmers with travel deductions

Travel deductions for the National Guard or military reserves National Guard or military reserve servicemembers can claim a deduction for unreimbursed travel expenses paid during the performance of their duty.


Recordkeeping Well-organized records make it easier to prepare a tax return. Keep records such as receipts, canceled checks and other documents that support a deduction. RP Financial Services offers top-notch bookkeeping services for businesses of all sizes. With our expertise, you can trust that your financial records will be accurately maintained and up-to-date.


Starting at just $200 per month, our bookkeeping service is an affordable solution for businesses looking to outsource their financial management. We handle all aspects of bookkeeping, from accounts payable and receivable to bank reconciliations and financial statement preparation. With RP Financial Services as your bookkeeping partner, you can focus on what you do best – running your business. Contact us today to learn more about how we can help streamline your financial processes and save you time and money.


Give us a call at (720) 712-7724 or schedule your FREE consultation using the link: https://calendly.com/rpfs/consult-with-ea




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