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Navigating Employment Tax Due Dates: A Guide for Businesses

Tax compliance is a critical aspect of running a business, and one area that demands careful attention is employment tax. Staying abreast of reporting and deposit due dates is essential to avoid penalties and ensure smooth operations. In this article, we'll delve into the intricacies of employment tax due dates, providing a comprehensive guide for businesses.


Employment Tax Due Dates
Navigating Employment Tax Due Dates: A Guide for Businesses

Reporting Due Dates Every business that pays remuneration for employee services must diligently report wage payments and related employment taxes to the Internal Revenue Service (IRS). This includes income tax withholding, social security tax, Medicare tax, and, if applicable, Additional Medicare tax. The primary form for reporting is the Form 941, Employer’s Quarterly Federal Tax Return. Small employers with annual employment tax liabilities of $1,000 or less may opt for Form 944, while agricultural employers use Form 943. Additionally, Form 940, Employer’s Annual Federal Unemployment (FUTA) Tax Return, must be filed to report wages subject to FUTA. Timely and correct filing is crucial, and all employment taxes, including FUTA, must be deposited promptly. At the end of each year, employers must furnish employees with a Form W-2, Wage and Tax Statement, and file it with the Social Security Administration (SSA). This form reports wages, tips, and other compensation paid to employees.

Forms Filed Quarterly and Annually The frequency of filing depends on the form:

Additionally, businesses making certain reportable payments must use Form 1099-NEC for non-employee compensation and Form 1099-MISC for other payments. These must be filed annually by January 31.

E-Filing Changes in 2024 Starting January 1, 2024, the IRS has implemented changes to the e-filing regulations. Filers are now required to e-file if they have 10 or more returns in a calendar year, down from the previous threshold of 250 returns. This change aims to enhance efficiency and streamline the filing process.

Tax Deposit Due Dates The deposit of taxes follows different due dates from the filing of tax returns. Employers must use the Electronic Federal Tax Payment System (EFTPS) for all federal tax deposits. Federal Income Tax Withholding, Social Security, and Medicare Tax Deposits

  • Monthly Depositors: Deposit taxes by the 15th of the following month.

  • Semi-weekly Depositors: Deposit taxes based on the payment day, typically by the following Wednesday or Friday.


Next-Day Deposit Rule If taxes accumulate to $100,000 or more in a deposit period, they must be deposited by the next business day.

FUTA Deposits FUTA tax deposits depend on quarterly liabilities. If the FUTA tax liability is $500 or less, it can be carried over to the next quarter. For liabilities exceeding $500, deposit the entire amount by the last day of the following month.


Conclusion Navigating employment tax due dates is a complex task, and businesses need a reliable partner to ensure compliance. RP Financial Services, with its expertise in tax representation, preparation, and bookkeeping, is well-equipped to assist businesses in meeting these obligations. By offering tailored solutions and staying abreast of regulatory changes, RP Financial Services provides the support businesses need to navigate the intricate landscape of employment tax, allowing them to focus on their core operations with confidence.


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